Office & Administrative Assistant, 12-month contract, Zurich based

(Tri-lingual: French, German, and English Speaker)

Job Description

Summary:

Our client is seeking a highly organized and proactive Office & Administrative Assistant to join their team on a 12-month contract basis. The ideal candidate will provide essential administrative support to ensure smooth operations within our office environment. From managing schedules to project coordination, this role requires a versatile individual capable of multitasking and problem-solving. This position offers an excellent opportunity for someone looking to gain valuable experience in a dynamic workplace.

Location: Zurich, on-site

Full-time 12-month contract

Key Responsibilities:

• Administrative Support: Assist in day-to-day administrative tasks, including but not limited to, managing correspondence, scheduling appointments, and organizing meetings.
• Office Management: Maintain office supplies inventory, welcoming guests and ensure the smooth running of office equipment and operation.
• Data Entry, Record-Keeping, Reporting: Accurately enter data into various systems and databases, maintain organized records for easy retrieval, produce reports as requested for different projects.
• Communication & Correspondence Management: Serve as a point of contact for internal and external stakeholders, effectively communicating information and handling inquiries in a professional manner, including management of different inboxes, incoming calls, translation.
• Event Coordination: Support the planning and execution of company events, including meetings, conferences, and team-building activities.
• Assist in Special Projects: Collaborate with team members on various special projects, providing administrative assistance and contributing to project success.

Requirements:

• Previous apprenticeship or 1-2 years experience in an administrative role or similar position (front desk, back office, reception, etc.) preferred.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
• Excellent verbal and written communication in French, German and English is needed.
• Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility and adaptability to handle changing priorities and work demands.